How does the online billing software work

The optimal invoice program for online shops

Are you one of those people who have set up their own online shop? Then you have your finger on the pulse, because: Around two thirds of all Germans now shop online.

Of course, the question arises for you: How do I write professional invoices? And how do I manage my invoices clearly?

The best solution: You use an invoice program for online shops. Because such an invoicing program is optimally tailored to your needs.

What exactly is an invoice program for online shops?

With an invoice program for online shops, you can do your invoicing quickly and easily. Provided it's really tailored to your needs. With an optimal invoicing program, you should be able to:

  • Create professional invoices using an invoice template
  • Transfer customer and product data from your online shop to the invoice
  • Show individual discounts from your online shop in the invoice
  • Integrate online payment options in your invoice
  • Send invoices online
  • Automate payment reconciliation of your bills with your online banking
  • Map the reverse charge procedure for deliveries to other EU countries

As you can see, invoicing for an online store is quite complex. It is all the more important that your invoicing program meets these requirements.

I will go into these points in more detail below:

Create professional invoices using an invoice template

An invoice program for online shops should of course have a professional invoice template that complies with the legal requirements. You can find out exactly what these are in our article about the most important information that your invoice must contain.

Transfer customer and product data from your online shop to the invoice

It would be tedious if you would have to manually transfer your customer and product data from the online shop with every invoice.

An optimal invoice program for online shops enables you to import your data via CSV so that you only have to select the customer and product from the drop-down menu in your invoice.

Alternatively, your billing program such as Debitoor even offers you a direct interface to your online shop via partner integrations such as Billbee.

Show individual discounts from your online shop in the invoice

Are you giving new customers a new customer discount? Or are you currently running a 20% discount on certain products to boost your sales?

Your invoice program should be able to map this. In an invoice program for online shops, you can assign individual discounts - and the invoice amount is then automatically recalculated and adjusted on the invoice.

Integrate online payment options in your invoice

Before you send your invoice, there is one more point you should consider: online payment options. Because your customers are naturally very online savvy, they also want to be able to pay online.

You should be able to link these online payment options to the invoice in your invoice program. Ideally, your customer can pay directly by clicking on the "Pay now" button on your invoice.

Send invoices online

Laboriously print out the invoice, bag it and take it to the post office? That is a thing of the past. As an online shop operator, you should also be able to send your invoices online.

An invoicing program for online shops offers you exactly this option: the quick and easy sending of invoices directly from the invoicing program. Automate payment reconciliation of your bills with your online banking.

Depending on the products you offer in your online shop, you may be confronted with dozens of orders every day. It is tedious to manually check each time which customer has already paid.

This process can be automated with an invoice program for online shops. You simply connect your online banking to the invoice program - and incoming payments are automatically linked to the corresponding invoice.

Map the reverse charge procedure for deliveries to other EU countries

Another important point: At some point you will probably also be confronted with customers from abroad ordering from your online shop. Then it is important that your billing program can map the reverse charge process.

So make sure that your invoicing program takes the reverse charge procedure into account - this is the only way to send correct invoices to your customers in other EU countries.

Debitoor: The optimal invoice program for online shops

Now you will probably hold your forehead for a moment and think: All of this is pretty complex. And that's true too. Not every calculation program meets these requirements.

With the Debitoor invoice program you are on the safe side: You can use it to easily create professional invoices for online shops.

In addition, Debitoor works with the professional inventory management system Billbee for online shops. This allows you to connect your web shop directly to the Debitoor invoicing program. And import invoices with ease.

Simply everything you need to manage your online shop.