What are the examples of licensing

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Five license examples

The following practical examples show how companies that were faced with the question of licensing made a decision:

Example 1: Smaller company relies on Open Value

A company with 120 desktops obtains its licenses through Open Value. By concluding a volume license agreement without standardization, the devices can be procured as required and the devices can be upgraded to the latest software versions. For the customer, the advantages outweigh the purchase of box products: no storage of boxes, licenses can be tracked online and data carriers are always up-to-date.

Example 2: Medium-sized company chooses Enterprise Agreement

In the past, a company with around 350 desktops only bought individual Windows licenses as OEM versions. With the conclusion of a new Enterprise Agreement, the company has now acquired a standardized licensing solution with the Pro Desktop consisting of Windows7 upgrade, CoreCAL (Client Access License) and Office Professional Plus 2010. This significantly reduces the effort in license management, and the company can also switch directly to the next Office generation in the course of the operating system migration.

Example 3: Company rents software

A company with 5,000 workstations has licensed and standardized its entire IT landscape for two years as part of an Enterprise Agreement Subscription. There are no additional costs for the included Software Assurance for the term of the contract. At the end of the license agreement, however, this company must be completely re-licensed, as the usage rights are limited in time.

The subscription model is of particular interest to companies with client numbers that fluctuate strongly depending on the season or that have fallen sharply overall. The reason: The annual payment is calculated on the basis of the existing qualified desktops.

Example 4: Large company opts for Select Plus

A company with around 10,500 workstations still uses Windows XP and Office 2003 in the desktop area. The migration to Windows 7 should take place in the next twelve to 15 months. Since the subsequent migration cycle is not planned for five years at the earliest and will not be implemented for six to seven years, Windows 7 upgrades will be procured in accordance with the rollout via Select Plus.

Some of the existing devices have already been purchased with Windows 7 Professional OEM. Standardization is not desired here. Select Plus enables large companies to manage licenses centrally, also for subsidiaries, and to purchase additional licenses flexibly as required. Since the contract runs indefinitely, flexible handling of the licenses is possible. Downgrades can also be implemented.

Since the server landscape has a partially different life cycle than the desktops, the CALs are purchased with maintenance. The separation of the licensing for the different applications minimizes the risk of incorrect licensing in the event of a further technology upgrade.

Example 5: Group changes with Software Assurance

A group with 80,000 jobs has licensed and standardized its entire IT landscape for several years as part of an enterprise agreement. The Software Assurance is linked to this, so that there are no further licensing costs for the migration to Windows 7. Since all devices with the Windows OEM operating system were also purchased, the company will always be properly licensed in the desktop area.

There is no one-size-fits-all license

So there is no universal answer to the license question. The individual license and contract options are too flexible. The exact implementation should therefore be clarified in a dialogue between the IT department, purchasing and license management. The mentioned examples and license models can therefore only represent a selection of all options. (jha)

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